Effective January 1, 2011 Illinois State University employees who have material knowledge concerning a procurement matter will be ethically charged to report procurement communications with a vendor or prospective vendor that a reasonable person would believe was made for the purpose of influencing a procurement decision under consideration or to be considered in the near future.
Please note that University employees who are not involved in a procurement process are not required to report procurement communications under the Procurement Code.
Specific examples of procurement activity that must be reported by University employees who have material knowledge concerning a procurement matter include, but are not limited to:
Examples of procurement activity that need not be reported include those that are:
The Procurement Communications Reporting System requires Illinois State University employees to self-register by establishing an ID and password.
The Procurement Policy Board has charged the Illinois State University Ethics Officer with the responsibility of communicating this reporting requirement and advising employees related to the reporting process. If you believe you have been involved in a communication with an outside party that requires reporting, please consult the Ethics Officer by sending an email detailing your specific situation toEthics@IllinoisState.edu .
The Procurement Policy Board developed an instructional presentation which is available in Power Point and PDF format at: